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Job Posting #: 13-0008
Job Title: Construction & Maintenance Specialist
City: Saint John
State/Province: NB
Description:

Irving Oil is the regional refining and marketing company serving customers in Eastern Canada and New England. We offer challenging and rewarding employment opportunities throughout our company, and are always seeking committed and talented people to join our team.

As part of the Canadian Construction and Maintenance team, the Construction & Maintenance Specialist assists and manages various project based requests from the Project Managers.  Being a self-starter and independent worker, as well as having the ability to work as a member of a team will enable the right candidate to deliver successful assignments.  The role is responsible for primarily proving administrative assistance to field personnel, with occasional in-field support as needed.

Responsibilities:

  • Dispatch - general responsibility for receiving, recording, and relaying work orders to appropriate maintenance vendors.  Update records of all dispatched cases (electronic or hard copy as required).
  • Identify and resolve potential maintenance issues before they result in major repair problems.
  • Assists the Facilities Construction Project Manager to perform tasks needed to coordinate multi-site projects and preventative maintenance programs through existing vendors and benchmark their performance.  Processing and coding of purchase requisitions and invoices, and new vendor setup.
  • Administers purchase orders and change orders.
  • Maintain project files and payment applications.
  • Prepare and track construction requests for information (RFI).
  • Record and distribute meeting minutes.
  • Assist and monitor the construction bidding process.
  • Write reports and presentations.
  • Archieve, retrieve, and update information about company assets.
  • Track spending and budgets for the department.
  • Coordinate activities with service providers and vendors as needed.
  • Contribute to overall effectiveness of the department by performing other duties as required.
Requirements:
  • High school diploma required.  Secondary education preferred.
  • Excellent communication skills in English and French.  Both oral and written are preferred.
  • Construction or Petroleum background preferred.
  • Customer service experience beneficial.
  • Some knowledge of dispatching methods, techniques, and practices.
  • Some knowledge of building maintenance needs and service requirements.
  • Some knowledge of the practices, methods, materials, and equipment of the building trades.
  • Able to read and understand building plans, contracts, regulations, and specifications.
  • Ability to analyze situations promptly and to determine proper course of action.
  • Must have strong computer skills (Excel, Word, Outlook, Powerpoint).  Oracle experience an asset.
Number of Openings 1
Position Location: Golden Ball - Saint John
Bilingual Requested: Yes
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