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Opportunities at Irving


Job Posting #: 13-0012
Job Title: Administrative Assistant III
City: Saint John
State/Province: NB
Description:

Irving Oil is the regional refining and marketing company serving customers in Eastern Canada and New England. We offer challenging and rewarding employment opportunities throughout our company, and are always seeking committed and talented people to join our team Duties include:

  • Completion of special projects within the department as required, which may sometimes include linking spreadsheets in Excel, development of sophisticated PowerPoint presentations and importation of documents into other documents.
  • Supports departmental functions by assuming responsibility for “stand alone processes” within the department’s control, such as departmental budgeting and various other programs/processes as assigned by the Management Team.
  • Assist the Managers by handling and screening phone calls, composing correspondence, filing, sorting, highlighting and prioritizing daily mail, screening e-mail and handling arrangements for travel and meetings.
  • Be sufficiently aware of company issues to provide information and answers for routine matters, particularly when the Senior Manager is away from the office.
  • Provide background information on issues and inquiries, which allows the Managers to make knowledgeable decisions.
  • Facilitates traveling arrangements by consulting travel agents on scheduling, seating and transportation.
  • Provide confidential administrative duties.
  • Provides Managers with follow-up on requests for information and actions on any outstanding items.
  • Contributes to team effort by accomplishing related results as needed.
Requirements:
  • Post secondary education an asset and completion of secondary school required.
  • Company experience an asset. 2-3 years industry experience needed. Must be multi-tasking and have ability to work with little supervision.
  • Leadership experience an asset.
  • Ability to work well with others and relate to customers
  • Excellent communication skills, both oral and written, are necessary.
  • Must have excellent computer skills with knowledge of the full suite of Mircosoft Office programs (PowerPoint, Excel, Word, Outlook), and ability to organize and prioritize own work.
Number of Openings 1
Position Location: Saint John
Bilingual Requested: No
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